Board Meeting Minutes from 15 February 2022

(On-Site Meeting at 1630 Victoria Way)

Board Member Attendees: Sandra Wilt (Pres), Randy Mears (VP), Dexter Blois (Treas.), Mike Pastor (Sec), Heather Peery (Community Oversight Chairperson), David Weakley (By Phone).

Board Members Absent: Stephen Jones

Resident Attendees: none

  1. This meeting was called to order by Sandra Wilt, President, at 7:00 PM.  This meeting was audio recorded by Mike to aid minutes preparation.
  1. Meeting minutes review and approval – Heather moved we accept/approve the minutes of the 01/24/2022 January Board Meeting with the recorded Amendment to the CC&R’s.  Dexter seconded that motion and the members unanimously approved it.
  2. Treasurer’s Report
    1. Dexter reported the Tuscany H.O.A. has the following account balances today (as of 1/31/2022):
         > Checking:    $40,746

       > Savings:      $43,524

  1. Three homeowners have not paid the 2022 dues and one of those still owes partial dues for 2021.
  1. Mike moved we accept the year-end Treasurer’s Report and Randy seconded that motion.  The members voted unanimously to approve it.
  1. Community Oversight Committee – Heather Peery

    ARB (Architectural Review Board) Requests Received & Approved:

No ARB requests were received prior to today.

Heather submitted an ARB for her home that will be included next month which was approved by Sandra to avoid any appearance of a conflict of interest.

Another homeowner submitted a new ARB today that will also be included next month.

New Violations:  none

Request Received:

A homeowner raised a concern about the need to pressure clean the front sidewalk on Fullers Cross Road and the driveway to the pump station. This came to us as a post to the Tuscany Neighborhood Facebook page.  Since this is a discoloration concern and not a safety concern (not a slip & fall hazard), it is recommended to wait until after March or April when the majority of staining from leaves, pollen and acorns lessons.

  1. Old Business
    1. Status of County Grant to Re-Landscape Community Entrance
      1. Dexter – We are ready to proceed if we have an approved vendor, however we have been unable to get a vendor.
      2. Sandra made a motion to approve up to $2,500 to contract with Southern Environmental to re-do the entry landscaping.
        1. A request was received to obtain some of the agapanthus plants that will be removed to clear visibility of the Tuscany signs.  It was discussed and agreed that 25% of the plants will be donated The Bloom & Grow Society to add to the Path of Life community garden at Chapin Station Park, 25% will be made available to other Tuscany residents, if any, that may wish to transplant them to their home and the remaining 50% will be given to Donna Horsley as the requestor that led the effort over 15 years ago to plant them in the neighborhood entry. 
      3. Orange County grants can only be requested/obtained every other year (there must be an “off year” in between).
      4. It was agreed since we will not continue the “in process” grant request for the Front Entry Landscaping (as indicated above), we can/will submit a new grant request for 2022 to Enhance the Retention Pond with by adding aeration bubblers to help control algae and to better sustain fish and other water life.
    2. Update on Sermersheim violation.  Procedure, Letter to be sent, Set meeting for the Violations Committee.
      1. Counsel filed the CC&R’s Amendment to explicitly authorize the H.O.A. to assess fines for violations and it was recorded in the County Records.
      2. An independent Violation Committee (no Board Members or their relatives) is to be established. The Violation Committee has authority to implement the fine, abort the fine or make another ruling as to how to proceed. A 14-day written notice must be given to the homeowner and must be invited to attend the Violation Committee Meeting.
      3. Dexter made a motion to institute a fine to the Sermershein’s for the violation of the CC&R’s to wit the outside appearance of the house, screen enclosure and fence(s). Heather seconded the motion. The motion was unanimously approved.  Dexter will finalize and send the letter to levy the fine and schedule the meeting.
  2. New Business
  1. Complaints have been received about outdoor nighttime lighting at 1606 Malcolm Pointe.  Upon research it has been determined there are no city or county ordinances or regulations regarding residential lighting, only commercial/business lighting.  There is no official action the H.O.A. can take regarding residential outdoor lighting.
  1. Any resident that is interested in being on the H.O.A. Board, please talk to a current board member so we can add you to the ballot for our Annual Meeting on 4-11-2022 at Cornerstone Community Church, located around the corner at 1333 East Crown Point Rd, Ocoee 34761.
  1. Adjournment – Dexter made motion to adjourn, and Mike seconded it. It was approved by unanimous vote.  Meeting adjourned at 7:35 PM.

    Next Board Meeting is scheduled on Monday, March 14th at 7:00 PM. at Sandra Wilt’s Back Porch at 1630 Victoria Way.

Upcoming Annual Meeting will be Monday, April 11th at 7:00 PM. at Cornerstone Community Church at 1333 E Crown Point Rd, Ocoee FL 34761

Respectfully Submitted,

Mike Pastor, Secretary