Board Meeting Minutes from December 6, 2021
(in person at Sandra Wilt’s House)
Board Member Attendees: Sandra Wilt (Pres), Randy Mears (VP), Dexter Blois (Treas.), Mike Pastor (Sec), Heather Peery (Community Oversight Chairperson).
Board Members Absent: Stephen Jones, David Weakley
Resident Attendees: none
- This meeting was called to order by Sandra Wilt, President, at 6:59 PM. This in-person meeting was audio recorded by Mike to aid minutes preparation.
- Meeting minutes review and approval – It was agreed that the Minutes of the November 6 Board Meeting are approved pending the fact that Dexter was present at the meeting and not by phone.
- Financial / Treasurer’s Report
- Dexter reported the Tuscany H.O.A. had the following account balances on November 30th:
> Checking: $18,480
- Dexter reported the Tuscany H.O.A. had the following account balances on November 30th:
> Savings: $43,522
b. 87.5% of the budget expended, excluding the insurance claim receipts & expenses and we’re on track to finish under budget. With the insurance money included, 90.0% of the budget expended, including the insurance claim receipts & expenses and we’re still on track to finish under budget.
- Discussion was held about Quick Books settings, options to detail individual checks deposited instead of as a lump sum and to possibly use accrual basis reporting instead of cash basis.
- Minuteman printed the end of year newsletter. They are charging much higher now and we’ll consider other print service providers going forward.
- Community Oversight Committee – Heather Peery
ARB (Architectural Review Board) Requests Received & Approved:
None
ARB Violations:
1652 Victoria to pressure wash sidewalks.
1551 Victoria Way – Overgrowth & Roof Cleaning (a continuing issue).
OTHER:
A complaint was received about from a Malcolm Pointe resident about trash bins in a driveway and that resident as talked to.
Landscapers- Southern Environmental is doing a good job and everything’s looking better.
- Old Business
- Status of County Grant to Re-Landscape Community Entrance
- Dexter – No feedback or Updates.
- Dexter – No feedback or Updates.
- Update on Semersheim violation. Sandra to send a memo for the need to convene the Fines Committee requesting they set a meeting date. (Donna Horsley, Jeanne Yazinski and Bill Barto) and then an advance notice will be sent to the violating resident.
- The Fines Committee can decide to issue a fine up to a maximum daily amount not to exceed $100 per day.
- If fines are not paid, a maximum of $1,000 lien can be filed.
- Dues are being received for 2022.
- Ladies Club Holiday Party Invitations were distributed
- Holiday Luminaries are scheduled the night of 12/18/2021. Assemble Bags at 3:30 PM. Pass out at 4:00 PM. Check inventory of bags and candles and order as needed. Discuss reception in Charlemagne Court.
- Status of County Grant to Re-Landscape Community Entrance
- New Business
- Pond Weed Cleaning.
- Volunteers requested. Iron/Garden rakes to pull pond weeds.
- James Futch made significant improvement of the section he did.
- New Irrigation System
- Replacement of the entire system is estimated to be $50,000 due to overall system size, tree roots, and going around the wall and the pond.
- We recommend we just continue to fix the existing system.
- A new provider was considered, Joe Zeilic, who quoted $195/hr (per visit)
- Current vendor (Water Systems Irrigation Specialists of Florida) charges $119/visit, plus parts – we’ll continue to use them.
- A small sink hole between sidewalk and pond caused the sprinkler head to point sideways and was corrected
- Pond Maintenance Service (Algae)
- Pond Weed Cleaning.
Discussion was held about pond maintenance service- the current company bills for service every 3 months but come once per quarter but may actually come month-1 of one quarter and then month-3 of the next quarter so there could be 5 months between visits. Dexter will arrange to get the new company to come every 2 months. Sandra moved we signed a contract with Sarko Services for pond service. The board voted and approved it unanimously.
- Adjournment – Dexter made motion to adjourn, and it was voted unanimously. Meeting was adjourned at 7:50 PM
Next Meeting is scheduled on Monday, January 10th at 7:00 PM. at Sandra Wilt’s Back Porch at 1630 Victoria Way. UPDATE NOTE: This meeting has been postponed to January 17th due to a scheduling conflict.
Respectfully submitted,
Michael Pastor, Secretary
The mission of the Tuscany Homeowners Association is: To institute and enforce rules, regulations and legal restrictions designed to ensure that the Tuscany neighborhood is a safe, attractive and desirable community where property values and resident satisfaction are maximized.
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