Board Meeting Minutes, July 8, 2019

Tuscany HOA Monthly Board Meeting

July 8, 2019

Call to Order was made by Sandra Wilt at 6:30 p.m. The meeting was attended by board members Sandra Wilt, Jeanne Yazinski, Monica Lepp, Mike Pastor, and Larry Ort.

Also in attendance was resident Heather Peery.

Treasurer's Report - Jeanne Yazinski gave a treasurer's report which shows:

Current checking balance: $18,899.93

Current savings balance: $41,492.18

Dues owed by 2 residents: $1,651.57
(Both residents are billed and the balances accrue interest every month)

Jeanne also confirmed that the "Certificate of Insurance" for all vendors is up to date.

Mike Pastor moved into motion that the June Treasurer's Report be accepted. Larry Ort seconded and it was carried unanimously.

Community Oversight Committee Report: Larry Ort thanked Heather Peery for taking care of May while he was away.

  • May:

Larry reported that there were no new CC&R violations for May. One previous violation for 1613 Walkerton Ct (to pressure wash sidewalk adjacent to Victoria Way) was completed. Also, the entrance lights were not working again, but this has already been fixed. There was a defective light sensor which was replaced.

The Lawn of the Month was awarded to 1627 Charlemagne Ct.

  • There were 4 ARB requests in May:
    • 1512 Cashiers Drive  Paint house, trim & doors (5/10/19)
    • 1608 Victoria Way  Extend fence by 15ft & replace some side with neighbor's and back. Widen driveway by 24ft on left side (5/19/19)
    • 1613 Walkerton Ct  Paint exterior of home
    • 1611 High Hampton Ct  Install brick pavers for driveway sidewalk & patio.
  • June:

There were no new or outstanding violations for June. It was discussed that the Board needs to make a decision about thinning out the agapanthus at the front entrance soon. It is getting too crowded and needs to be thinned out.

The Lawn of the Month was awarded to the Smith Family at 1531 Hawkesbury Ct.

  • There were 7 ARB requests in June:
    • 1654 Malcolm Point  Paint exterior of home (6/1/19)
    • 1654 Malcolm Point  Install new shingles (6/1/19)
    • 1563 Victoria Way  Install gutters on home (6/4/19)
    • 1219 Thornbury Ct  Replace windows (6/12/19)
    • 1611 High Hampton  Install shadow box fence (6/25/19)
    • 1620 Victoria Way  Install new shingles (6/30/19)
    • 1611 High Hampton  Install 8x12ft shed (6/29/19)
    •  
  • Notes on the following General Problems/Corrective Action Taken were submitted to President Sandra Wilt for the record:
  • 6/5/19 - Tree limbs were hanging low over the sidewalk adjacent to the pond. Limbs were cut as necessary.
  • 6/5/19  Sandra and Larry discussed a couple of homes that received violations last fall (2018), that were never cleaned. Sandra to submit email on letters to the homeowners.
    • 6/30/19  1620 Victoria Way submitted and ARB request for installation of new shingles.
    • 7/2/19  Sandra to send letter to 1200 Thornbury Ct on 7/3/19. This letter was sent to hopefully avoid a meeting of the fines committee for review and recommendation of fines (authorized by state statute for HOAs). The homeowner was given a deadline of August 1 to comply.
    • 6/6/19  Board Member Jeanne Yazinski reported an irrigation leak by the front entrance. The company has been contacted and will look at & repair during next scheduled visit.

Community Beautification Grand Application Update:
Jeanne and Sandra attended a meeting earlier in the day on how to proceed with the grant process. Bimonthly reports with pictures will need to be submitted on the 15th and the 30th of each month. Larry Ort will oversee the project. The number of hours for the vendor and any resident/board member involvement must be included in the updates. The vendor that we are using is familiar with the grant program. The next step in the project is obtaining the permit. The timeline for the project given by the vendor is approximately 45 days once the project starts. The price we were given includes the cost of the permit. We will also be required to submit a final report with pictures to the grant committee. In the end, our HOA will be responsible for 5% (Just under $250) of the cost and the County will pay the remaining 95%. A P/O will be sent to the board before work starts. The quote includes a new light and polishing of the existing sign to match as closely as possible the new sign. It was also discovered at the meeting that Sandra and Jeanne attended that the HOA can apply for a County grant every other year to match 50% of the beautification project up to $10k.

It was agreed by all that there would be no August meeting.

The meeting was adjourned at 7:00pm

Next meeting date: Monday, September 16, 2019 at 1630 Victoria Way.

Respectfully submitted,

Monica Lepp, Secretary

 

The mission of the Tuscany Homeowners Association is: To institute and enforce rules, regulations and legal restrictions designed to ensure that the Tuscany neighborhood is a safe, attractive and desirable community where property values and resident satisfaction are maximized.